This method is simple, clear, and unlikely to be challenged. Place your initials by the correction to indicate that you made the correction. The recommended correction method is to draw a single line through the incorrect information and enter the correction right above it. Changes made to notarial certificates using correction products are not likely to be accepted in a court of law. Using correction fluid: As a notary, you should never ”erase” or blacken-out incorrect information on a notarial certificate that you are notarizing. If the area for the notary seal is too small, you may have to attach a loose notarial certificate. The two elements taken together indicate your authority, that you have identified the signers, and that you have executed the document properly according to notary law and the established standards of sound notary practices. Your signature and notary seal should always be in close proximity to each other. Stamping Over Text: Never place your notary seal over any wording or signatures on the document or notarial certificate. Never attempt to re-stamp over an illegible stamp impression. If you affix the stamp impression and then realize that the wording is illegible, place one line through the unclear impression, initial it, and then re-stamp the document. Illegible/ Expired Notary Seal: Stamp impressions that are too dark, too light, incomplete, smudged, or in any way unreadable may cause an otherwise acceptable document to be rejected for its intended use. Only you, as the notary, may make corrections to the notary certificate. Document in your record book all alterations made by the customer or by you. Simply make a correction by crossing out incorrect information with a single line, printing or typing the correct language, and initialing the change. Pay attention to preprinted venues and the signer’s name on the notarial certificate. Incorrect Venue/ Signer’s Name: The notarial certificate consists of a venue (State of_ County of_) describing the location where the notarial act took place. ![]() Leaving some blanks incomplete in the notarial certificate or inserting the notary’s name instead of the signer’s name on some of the blanks can result in the rejection of the document. ![]() The notarial certificate is the wording, usually at the end of a document, which identifies what type of notarial act you perform and states whose signature was witnessed and in what capacity the signer signed the document. Incomplete Notarial Certificate: When performing notarizations, part of your job as a notary public is to complete the notarial certificate. The following tips will help reduce the chances of your notarized document being rejected. Nevertheless, notarized documents get rejected every day - usually for simple errors. In most states, notarization is a pretty straightforward process. Tips to Avoid Rejection of Your Notarized Documents
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